PREPARE FOR LAUNCH
Find everything you need to plan your participation at ILA Berlin 2026 here. From important dates and deadlines to logistics, registration and on-site services, we've got you covered. For the full details, download our comprehensive Service Manual PDF.
Welcome to your central resource for ILA Berlin 2026. This guide covers everything you need to know – from key dates and deadlines to logistics, registration, and on-site services. Bookmark this page and check back regularly for updates.
Service Manual Version: 13 February 2026 | Download full PDF
01 // GENERAL INFORMATION
Show Dates
10 – 14 June 2026 — ILA Berlin 2026
10 – 12 June 2026 — Supplier Hall A Opening Days
12 – 14 June 2026 — Talent Hub
Further information, technical regulations and guidelines are available in the Documents Database of the Exhibitor Zone.
Opening Hours — Exhibitors
10 June 2026
08:00 – 19:00
11 June 2026
08:00 – 19:00
12 June 2026
08:00 – 19:00
13 June 2026
08:00 – 19:00
14 June 2026
08:00 – 19:00
Opening Hours — Visitors
Trade Visitors
10 June 2026
10:00 – 18:00
11 June 2026
10:00 – 18:00
12 June 2026
10:00 – 18:00
Public Visitors
13 June 2026
10:00 – 18:00
14 June 2026
10:00 – 18:00
After Show & Exhibitor Party: To be announced.
Set-Up & Dismantling
General Set-Up Hours
02 – 08 June 2026
07:00 – 22:00
09 June 2026
07:00 – 16:00
Advanced set-up must be booked early via the Webshop . Additional costs apply, and approval by the technical department is required.
Construction and design must be completed by 16:00 on 09 June 2026 .
Dismantling Hours
12 June 2026
18:30 – 19:30 — Supplier Hall A only: soft dismantling (hand carry, small boxes). Car/van access up to 6m, deposit required.
14 June 2026
18:00 – 22:00 — Van access max. 6m from 19:30
15 – 18 June 2026
07:00 – 22:00 — Truck access from 11:00
18 June 2026
18:00 — Deadline dismantling chalet structures
Dismantling before the scheduled times is not permitted and may result in a fine.
Setup & Dismantling — Static Display Area
There will be no separate timetable for the Static Display Area. Set-up, dismantling and the positioning of aircraft will be coordinated individually, depending on location, stand size, construction type and exhibits.
Construction and design must be completed by 16:00 on 09 June 2026. Dismantling can begin at 18:00 on 14 June 2026 at the earliest.
Setup & Dismantling — Defence Park
Special setup and dismantling regulations apply to the Defence Park area. Setup on the main road (between Hall D and Defence Park) is only allowed one day before the show begins. Dismantling must start on 14 June 2026 at the earliest and be completed by midnight.
02 // SERVICES & CONTACTS
Webshop
Through the integrated Webshop, you can conveniently book all the services and facilities required for a strong on-site presence. Choose from a wide range of offerings, including stand decoration, technical installations, water connections, access and parking permits – all in one place.
Simply select your stand area and place your bookings. If required, you can also authorize additional users to manage service orders for your stand. You can access the Webshop using the same login credentials as for your initial stand registration.
Exhibitor Zone
The Exhibitor Zone is your central platform for a successful participation at ILA Berlin. It brings together all key functions in one place, allowing you to efficiently manage your stand registration, co-exhibitor registration, and placement offers. The portal provides access to a comprehensive Documents Database with all essential information for smooth preparation.
ILA Show Guide
On ILA Show Guide (formerly ILA Digital), exhibitors and trade visitors can find all exhibitors, product and program information quickly and conveniently. As an exhibitor, maximize the impact of your media package to enhance your visibility at the trade fair.
To edit your exhibitor entry, you will receive an email with further information and a link to the platform. You are completely flexible in filling your profile and can make changes at any time.
ILA Connect & Meet
The B2B matchmaking program ILA Connect & Meet brings together exhibitors and visitors from numerous European countries and around the world during the show. This is a unique opportunity to establish new business contacts, partnerships, and deals.
The meetings can be arranged online and held in Supplier Hall A in the dedicated matchmaking area ILA Connect & Meet or at your stand. Arrange your meetings without additional cost.
Service Contacts
Service
Contact
Sales & Exhibition
ILA Berlin Sales & Exhibition Team
Space bookings, partnerships, on-site brandings, special organizer inquiries
Mr. Gino Thiel
Tel: +49 30 3038 2153
exhibition@ila-berlin.com
BDLI – German Aerospace Industries Association
Delegation management
Blerina Buzhala
Tel: +49 151 59995020
buzhala@bdli.de
Stand Construction & Services
Capital Services GmbH
Pre-tailored stand building packages, tailored stand designs, additional stand services
Mr. Marcus Köster
Tel: +49 30 3038 2287
systems@mb-capital-services.de
www.mb-capital-services.de/en/
Capital Services GmbH
Chalet clients – additional services & technical support
Ms. Catarina Kloss
Tel: +49 30 3038 5931
Catarina.Kloss@mb-capital-services.de
Catering
Capital Catering GmbH
Exhibitor catering services
Mr. Mutlu Turac — Tel: +49 30 3038 2993
cateringservice@capital-catering.de
Catering for Meeting Rooms: projekte@capital-catering.de
General: Barbara Baarts — Tel: +49 30 3038 3929
Barbara.Baarts@capital-catering.de
Logistics
DSV – Exclusive Logistics Agent
Transport, logistics & customs
Tel: +49 30 301 2995 420
fairs.berlin@dbschenker.com
Technical & Operations
Technical Event Management
Stand construction approval, technical support
Mr. Steffen Tjarks / Mr. Kristian Kühn
messetechnik@messe-berlin.de
Exhibitor Services
All additional services, Webshop support
Tel: +49 30 3038 1400
servicestore@messe-berlin.de
ILA Show Guide & Digital Advertising
Online exhibitor listing, digital ads
Ms. Aurelie Merlot
Tel: +49 30 3038 2504
Aurelie.Merlot@mb-capital-services.de
www.mb-capital-services.de/en/
Ticketing Support
Exhibitor badge booking support
03 // DEADLINES AT A GLANCE
Schedule and deadlines are correct at time of going to press. Please check the Exhibitor Zone online for any updates.
Deadline
Action
Details
Link / Contact
February
20 Feb
Submission of chalet construction plans
Please submit plans/drawings for changes or modifications to chalet module construction and basic equipment.
March
01 Mar
Update company profile at ILA Show Guide
Ensure best presentation within the ILA Show Guide (App and Web). Update your profile with entries for exhibitors/co-exhibitors.
31 Mar
Register for the ILA Talent Hub
The Talent Hub is where companies meet new talents via Talent Slams and Talent Tours. An efficient way to find and connect with candidates directly.
April
01 Apr
ILA Connect & Meet — Scheduling opens
From this date, pre-schedule meetings with trade visitors or other companies. You can register before this date already.
01 Apr
First Late Fee Deadline — Exhibitor Services
25% late fee applies to all services.
16 Apr
Stand construction plans for official approval
All exhibitors must submit a construction plan for approval at least six weeks before construction begins.
16 Apr
Defence Park exhibitors — detailed build-up coordination
All Defence Park exhibitors must coordinate logistics with the ILA Berlin team: submit a clear and scaled stand design, details of exhibited aircraft or larger exhibition products (model, dimensions, weight, and planned flight-in or delivery), as well as the intended setup and dismantling schedule.
Other
TBA
Online Exhibitor Briefing
This meeting provides exhibitors with an overview of the latest guidelines and final preparations for ILA Berlin 2026.
By invitation
May
01 May
Second Late Fee Deadline — Exhibitor Services
50% late fee applies to all services.
01 May
Registration — Advanced Set-up
Advanced set-up must be requested, ordered and confirmed in advance. Available dates may differ between areas and require re-confirmation.
13 May
Submission War Weapons Control Act (KWKG)
Each main exhibitor and co-exhibitor must complete the "Military Weapons Statement", even if no war weapons are exhibited.
15 May
Meeting Room Booking
Request and book meeting rooms via the Documents Database. Allocations are first come, first served. Catering provided exclusively by Capital Catering.
15 May
Deadline Static or Flying Display — Registration of Aircraft
All aircraft must be registered in advance.
15 May
Order Deadline — Ground Handling Services
All ground handling services must be requested and requirements submitted by this date.
28 May
Services Order Deadline
Order all additional services for your presence through the Webshop. Provision for late orders cannot be guaranteed.
31 May
Register for ILA Connect & Meet
Register early to maximize the quality and number of relevant contacts prior to the show.
By availability
Registration and Clients Invitation Deadline
All tickets are subject to availability. No reserved exhibitor ticket contingents. Exhibitors are advised to secure tickets as early as possible.
04 // REGISTRATION
Ticketing & Registration
Exhibitor Badges — Included & Additional
Complimentary exhibitor badges depend on stand size: up to 20 sqm = 3 badges; +1 badge per additional 10 sqm (double-deck excluded). Voucher codes are sent automatically by email.
Additional badges can be booked via the Webshop . After booking, voucher codes are sent by email and can be redeemed in the ticket shop .
Important: Every voucher code will be charged regardless of redemption. Resale is prohibited. Refunds are excluded. Badges are personalised and non-transferable.
Client Invitations
Each corporate exhibitor must ensure invited guests are properly registered. ILA Berlin provides special voucher codes on request – charged only upon redemption and included in the final invoice.
Voucher codes are subject to availability. No reserved contingents. Trade visitor tickets (10, 11 or 12 June) and public visitor tickets (13 or 14 June) are sold on a day-to-day availability basis.
All voucher requests via the Webshop .
Build-Up & Dismantling Access
Build-up and dismantling badges grant access exclusively during official hours. No badges by post. Each exhibitor/contractor must order badges individually (free of charge) at the Webshop .
Online registration is mandatory – there are no registration counters at venue entrances. Without a valid badge, access will not be granted.
Main Account & Co-Buyers
The main account holder orders services on its own invoice and can authorize co-buyers who receive their own login credentials and place orders on behalf of the main account.
Companies with multiple independent entities need separate main accounts per entity. Enter a PO number during ordering for internal allocation.
Trade Visitor Tickets
For ILA Berlin 2026, only one-day trade visitor tickets will be available. Multiple-day trade visitor tickets are no longer offered.
Third Party Security
Security personnel appointed by the exhibitor must coordinate with ILA security management before commencing duties. Security badges can be ordered via the Webshop .
General Registration
The registration platform for general (non-exhibitor related) registrations: www.ila-berlin.de/en/tickets
Visa Information
The latest visa application rules: www.auswaertiges-amt.de/en/visa-service
In July 2013, a decree was issued by the German Ministry of Foreign Affairs stating that an invitation letter by the trade show organiser is, as a rule, no longer needed when applying for a visa to attend a trade show in Germany. All Visa Centers as well as German Embassies and Consulates were informed about this decree. An overview of visa fees is available at www.auma.de/en .
If an embassy insists on a letter of invitation, please contact the official Messe Berlin representatives of your country: www.messe-berlin.de/en/company/messe-berlin-worldwide
Persons requiring a visa to enter Germany should submit their applications in good time. A visa application is possible up to three months before entry.
Ticket Support: tickets@messe-berlin.de
Co-Exhibitor Registration
Co-exhibitor invitations can only be issued after the main exhibitor has completed stand registration. Two options:
1. During booth registration, select the co-exhibitor option in the booking details.
2. After registration, access booking details via "Edit" and select "Add Co-Exhibitor" – then send an invitation by email or enter information directly.
VIP Pioneer Pass NEW
Elevate your attendance at ILA Berlin 2026. Tickets are subject to availability and include:
// Premium networking, maximum comfort & privileged access on all three trade visitor days
// Access to all three trade visitor days with just one pass
// Early show entry from 9:30 a.m. (instead of 10:00 a.m.)
// Access to the Pioneers Lounge – exclusive VIP lounge with complimentary snacks & drinks
// On-site VIP shuttle service across the show grounds
// Admission to the official ILA evening event
// Access to the spotters' stand with unobstructed view of the flying display
// Complimentary parking at the venue (P2)
// Complimentary cloakroom service
// 10% discount in the ILA merchandise shop
// Exclusive ILA goodie bag
// Dedicated VIP contact person
05 // LOGISTICS
Delivery & Access
Delivery Address
Berlin ExpoCenter Airport
Messestraße 1
12529 Schönefeld
Germany
Important: The on-site exhibition team will not accept deliveries. Ensure a stand team member is present. Courier vehicle access requires a VisiFair booking. Official parcel services (DHL, UPS, GLS, DPD, Hermes, etc.) may deliver during build-up without prior registration.
Shipping Address (for consignments)
Please include:
Exhibitor company name, on-site contact, telephone number
ILA Berlin 2026 – Hall & Stand Number
Berlin ExpoCenter Airport
Messestraße 1
12529 Schönefeld, Germany
Logistics Agent — DSV
DSV is the official logistics contractor providing handling, storage and customs clearance. Shipping manual and handling tariff available in the Webshop and Documents Database .
Website: dbschenker.de/ila-berlin | Phone: +49 30 3012999-420
Custom Clearance from Non-EU Countries
Non-EU exhibitors must ensure timely customs clearance at least 14 days prior to the exhibition. Required documents include: commercial or pro forma invoice, proof of freight costs, packing list, price lists (if applicable), and additional accompanying documents.
Contact: DSV — fairs.berlin@dbschenker.com — +49 30 3012995-420
Set-Up
The official schedule can be found in Section 01 – General Information . Follow the guidelines in the Traffic Guide (below). A vehicle access permit must be ordered in advance.
Delivery, Access & Parking
VisiFair — Vehicle Access (Build-Up & Dismantling)
VisiFair is the official access management system for vehicles. It enables scheduled booking of loading zones and guides transports to the site "just in time". Additional costs apply.
Create your account: visifair-bookings.messe-berlin.de
Available from 21 April 2026 .
Vehicle Access During Show Days
During show days, deliveries are not managed through VisiFair. A LogPoint at the parking lot allows access with a cash deposit of €200. Refund if fairground is left within 1 hour.
VIP Vehicle Access: Available for exhibitors only, limited quantity. Access permits via Webshop .
Exhibitor Parking Area P2 (West Entrance)
Dedicated parking lot at the west entrance. Free of charge during set-up (02 – 18 June), except show dates (10 – 14 June) when a valid parking permit is required. All vehicles must leave P2 by the evening of 9 June 2026.
Chalet Owner Parking
Each chalet unit includes two parking spaces with access authorization. Additional spaces available in limited numbers via the Webshop .
Traffic Guide
The full Traffic Guide can be downloaded in the Documents Database .
↔ Scroll horizontally to see the full table
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Book a
loading zone
Construction
Fair runtime
Dismantling
02.06. – 08.06.2026
09.06.2026
10. – 13.06.2026
14.06.2026
14.06.2026
15.06.2026
16.06. – 18.06.2026
07:00 a.m. – 10:00 p.m.
07:00 a.m. – 04:00 p.m.
07:30 p.m. – 10:00 p.m.
11:00 a.m. – 10:00 p.m.
07:00 a.m. – 10:00 p.m.
Cars / vans
total length
bis 6m
loading zone booking only
max. 1 hour
Delivery with deposit
07:00 a.m. – 09:00 a.m.
06:30 p.m. – 07:30 p.m.
max. 1 hour
Delivery with deposit
07:00 a.m. – 09:00 a.m.
max. 1 hour
loading zone booking only
max. 1 hour
Trucks
total length
6m – 12m
loading zone
booking only
max. 2 hours
Entry until 02:00 p.m.
loading zone booking only
max. 2 hours
NO ENTRY
loading zone booking only
max. 2 hours
Trucks
total length
> 12m
loading zone
booking only
max. 3 hours
NO ENTRY
loading zone booking only
max. 3 hours
Static Display Area (SDA)
Due to the intense and active aircraft traffic expected during this period, access to the relevant areas will only be permitted from 6 June 2026 onwards after prior, thorough and careful consultation with the relevant flight operations and safety departments.
Loading zone booking
Entry during setup and dismantling is only possible with a booking of a loading zone.
You will receive information regarding access after booking the loading zone.
Booking portal
From 21.04.2026 at: https://visifair-bookings.messe-berlin.de | For technical issues: VisiFair hotline +49 30 3038 4334 (Mon. – Fri. 09:00 a.m. – 05:00 p.m.)
LogPoint
The LogPoint is located at the P-Exhibitor (P2) , access via Messestraße 1, 12529 Schönefeld.
If no booking has been made yet or a rebooking is required, please contact LogPoint.
Deposit
The deposit is €200.00 per vehicle and must be paid in cash. It is forfeited if the vehicle is left after the check-out time.
Freight forwarding partner
Schenker Deutschland AG | Tel.: +49 30 301 2995 420 | fairs.berlin@dbschenker.com
According to the Technical Guidelines of Messe Berlin, the use of cranes and forklifts is reserved for contracted freight forwarders/contracted companies of Messe Berlin.
Please note that empty container deliveries to the exhibition stand can only take place two hours after the official end of the event at the earliest.
Notes
Unauthorised parked vehicles/loading units (on the exhibition grounds) will be moved at the expense and risk of the owner. Decorative dismantling of Hall A-Supplier on 12.06.2026 from 06:30 p.m. to 07:30 p.m. Entry in accordance with the deposit regulations for cars, vans and truck up to 12m total length.
P-Aussteller (P2) car park is available free of charge for cars during set-up and dismantling and for a fee during the event.
Subject to change · Source: ILA Berlin Traffic Guide, 21.10.2025
The complete Traffic Guide is available as PDF download in the Documents Database .
Travel information: www.ila-berlin.com/en/travel-information
How to Get There
Find all travel information online: www.ila-berlin.com/en/travel-information
06 // EXHIBITION
Stand Construction
The rental fee covers floor space only. All superstructures (carpet, partition walls, etc.) must be ordered separately. Stand design should remain open and transparent – aisles must be kept free, and open sides must remain accessible. Dividing walls on open sides must not exceed 1.50 m height.
Clearance & Construction Plans
Submit a construction plan to messetechnik@messe-berlin.de at least six weeks before construction begins. Special constructions (multi-story, mobile stands, grandstands, show trucks) require static calculations.
Construction Heights
Minimum clear height: 2.50 m. Maximum permitted height in all halls: 6.0 m. Construction-free zones: max. 3.0 m height, max. 6.0 m length/width.
Special Conditions — Hall D
Hall D has a tent structure. Permitted construction height varies by area and must be clarified in advance. Suspensions are not possible. Maximum floor load: 500 kg/sqm. Heavy installations require prior approval.
Back Wall & Neighbouring Stands
Surfaces facing a neighbouring stand must be neutral (white), clean, and free from cables, text, or graphics. All walls must be clearly separated from those of neighbouring exhibitors.
Corporate Name & Booth Number
All booths must clearly display the exhibitor's corporate name as well as the allocated stand number. This ensures easy orientation for visitors and compliance with the exhibition layout.
Furniture, AV Equipment & Electricity
Furniture, booth construction, and electrical connections are not included in the rental fee. All services available via the Webshop .
All utility connections (electricity, water, compressed air, internet, telecom) must be ordered exclusively via Messe Berlin. Private generators, gas cylinders, or fuel-powered equipment are prohibited.
Liability & Insurance
Exhibitors are liable for any damage to halls, outdoor areas, or facilities during setup, use, or dismantling. Sufficient liability insurance is required for the event duration.
Cleaning, Waste Disposal & Damage Prevention
Exhibitors must keep stands clean. Daily cleaning bookable via the Webshop . Protective floor coverings are mandatory during setup/dismantling.
Safety & Security
All stands must be staffed and accessible during opening hours. Fairground closed 22:00 – 06:00; organiser provides general security but does not assume liability for theft or damage. Emergency exits, hydrants, and fire extinguishers must remain accessible at all times.
Wi-Fi
Free Wi-Fi is available throughout the ILA grounds (except Static Display Area). Shared Wi-Fi may be limited during peak hours. For presentations, order a dedicated connection via the Webshop .
Catering During Set-Up & Dismantling
Set-Up: Catering trailer available from Friday 05 June 2026, 9:00 – 18:00.
Dismantling: Trailer available 15 June 2026, 9:00 – 16:00.
07 // OUTDOOR AREA & CHALETS
Chalet Specifications
Single-story aluminum structure with barrel roofs covered by white light-tight canvas. Each module: 10 m × 10 m = 100 sqm . Modules can be combined into larger structures. Each unit includes a terrace with flight line view.
Extensions (max. 2.50 m width) permitted in front of each module, subject to approval. All temporary structures require pre-approval, a stability certificate, and fire-safe materials (DIN 4102-B1). Maximum permitted height is 15 m.
Dismantling: Chalet structures will be dismantled starting 18 June 2026 at 18:00. Owners must dismantle interiors and superstructures by this date.
Ground Conditions
Exhibitors must check ground conditions on their allocated space. Certain areas consist of sandy soil and may require additional ground support. A professional ground inspection is recommended.
Detailed soil information: messetechnik@messe-berlin.de
Important: Drilling or anchoring into the ground is not permitted. All constructions must be secured with adequate ballast.
Chalet Equipment & Services
Furniture, booth construction, electrical connections, and technical equipment are not included in the rental fee and must be ordered separately through Capital Services GmbH.
Chalet Support: Ms. Catarina Kloss — Tel: +49 30 3038 5931
Catarina.Kloss@mb-capital-services.de
Utilities, Safety & Security
Electricity, water, internet, and ground support can be ordered via Capital Services GmbH. Private generators, fuel storage, or gas cylinders are strictly prohibited.
Chalets must be staffed during opening hours. Fairground closed 22:00 – 06:00. Exhibitors with valuable equipment should arrange private night watch services.
08 // FLYING & STATIC DISPLAY
Registration
Flight demonstrations and static aircraft presentations require prior registration, application, approval, and valid insurance coverage. Every aircraft must be registered with Messe Berlin in advance with valid documentation (certificate of airworthiness, registration, and insurance).
Insurance must comply with EU Regulation 785/2004 and German aviation law. All operations are subject to BER Airport regulations and the Show Flight Operations Director.
Aircraft Participation Checklist
// Aircraft Registration via Messe Berlin — Deadline: 1 month prior to the show
// Civil or military aircraft classification
// Static Display or Flying Display — If Flying Display: early coordination with MCS required via info@mcs-berlin.net
// Order Ground Support Equipment (GSE) and Barriers via Webshop — Deadline: 1 month prior
// Acknowledgement of Flight Operations Instructions (FOI) — Distribution scheduled for March
// Allocation of ILA Aircraft Identification Numbers
// Entry of assigned ILA number in Field 18 of the flight plan
// On-site contact by MCS Ground Crew after aircraft arrival
// Assessment and reconciliation of services; documentation of actual usage
// Invoicing by Messe Berlin
Constructions on the Static Display
Temporary constructions such as chalets, tents, and pavilions are permitted within the Static Display area, provided they are approved in advance by Messe Berlin and comply with all applicable safety and building regulations.
Aircraft Movements
All aircraft movements on the ground (e.g. towing) may only be carried out by authorized personnel and under the supervision of Messe Berlin. The use of aircraft engines in the Static Display area is strictly prohibited.
Refuelling & Safety Restrictions
Refueling or fuel storage on the Static Display area is not permitted. The exhibition of dangerous goods, weapons, explosives, or hazardous substances is prohibited. Adequate barriers must be installed around each aircraft.
Cleaning & Maintenance
Only basic interior cleaning of aircraft is permitted on site. Repairs or technical maintenance are not allowed in the Static Display area.
Additional Services: Ground support, mobile air-conditioning, ground power connections, and information displays are available through the Webshop . Always include your purchase order number in communications.
Static Display Access: Entry onto the Static Display Area is permitted only after registration and clearance by the security control center.
09 // ADDITIONAL INFORMATION
Partnerships & On-Site Brandings
Explore our Partnership Brochure for collaboration opportunities. On-site visibility options include XXL Hall Banners, Giant LED Wall Ads, and more.
Download the brochure from the Documents Database .
Political Delegations
Official delegations are invited and facilitated by the BDLI. Stand visits are decided by each delegation head based on ILA Show Guide information.
Contact: Blerina Buzhala — buzhala@bdli.de
Trade Delegations
Exclusive guided tours for trade delegation groups on every B2B show day, including static/flying displays and exhibition highlights.
Contact: Ms. Luna Ernst — luna.ernst@messe-berlin.de
ILA Berlin Event Calendar
You can access the ILA Events Calendar and sort it according to your interests. If you are an exhibitor and/or planning your own events that should be included in the event calendar, please contact Ms. Claudia Stiehler ( stiehler@bdli.de ).
ILA Show Guide
Your digital presence is defined in the booked Media Package (included in stand registration). Edit your exhibitor entry after receiving the email with login details. Changes can be made at any time.
ILA Connect & Meet
B2B matchmaking from 10 – 12 June, in partnership with EEN. Meetings at Supplier Hall A or at your stand.
Official Catering — Capital Catering
40+ years of gastronomic experience at congresses and trade fairs. Catering services can be ordered online via the Webshop .
Third Party Suppliers
Every exhibitor may bring their own third party supplier. Registration, booking of spaces or storage, and booking of additional services is required. Bookable areas (subject to availability) include spaces for catering containers, tents, trailers, etc. — via the Webshop .
Hygiene regulations for third party suppliers will be available in the Documents Database .
Golf Carts
Golf carts are available for hire via the Webshop only. The service includes loading station, instant repair service, basic insurance and the option for company branding. Number of available golf carts is strictly limited — all bookings subject to written confirmation.
Important: During public visitor days (Saturday and Sunday), golf carts are not permitted on the Static Display Area. It is not permitted to leave the fairground with golf carts.
Side Events & Stand Parties
Side Events: Every exhibitor and partner should inform the ILA Berlin Sales & Exhibition Team at exhibitor-ila@messe-berlin.com about any planned side events during ILA Berlin to avoid scheduling conflicts.
Stand Parties: Must be pre-ordered via the Webshop for approval. Stand parties are allowed until 22:00 only.
Meeting Rooms
Meeting rooms can be requested and booked using the order form available in the Documents Database . Room allocations are on a first come, first served basis until the official deadline. High-demand time slots are often reserved quickly.
Catering for meeting rooms exclusively by Capital Catering: projekte@capital-catering.de
Invoicing & Accounting
Exhibition space, chalet and aircraft registration bookings are done via the registration portal . After registration, you receive a stand allocation proposal which can be confirmed or refused within a given timeframe.
A down payment invoice is issued after final confirmation. Final invoices are issued shortly before or after the show. Please include your PO number on every order.
Travel & Accommodation
Remember to check your country's visa requirements and apply in due course if required. We recommend booking accommodation well in advance for preferred rates and availability.
Preferred rates: www.ila-berlin.com
Statement Concerning Military Weapons
All exhibitors are required to fill out and return the statement form. Exhibitors displaying goods subject to the German War Weapons Control Act (KrWaffKontrG) must list these separately under "Statement concerning Military Weapons" no later than 13 May 2026 and ensure compliance with Federal Republic of Germany regulations.
Military weapons may only be exhibited in unloaded, safe and secure condition and must be removed without delay after the event. Foreign exhibitors must immediately re-export military weapons from Germany, if necessary in consultation with German customs authorities.
The form is available in the Documents Database .
Media Package & Lead Scanning
The mandatory ILA Media Package includes marketing tools to enhance your visibility. It can be expanded with upgrades. Additional digital services available in the Online Advertising Shop.
The Lead Scanning App enables single-click visitor ticket scanning. Data is available immediately online. Order via the Online Advertising Shop.
Social Media
Promote your participation across all social media platforms. Official hashtag: #ILA26
Marketing content (sharepics, email footers, etc.) will be provided to exhibitors.
Press & Media — Aviation Week Partnership
Exclusive media partnership with Aviation Week Network — ILA Berlin's only official media partner for 2026. Joint Show Daily in print and digital.
Media Sales:
Andrea Rossi Prudente
Andrea.rossiprudente@aviationweek.co.uk
Editorial:
Robert Wall
Robert.wall@aviationweek.com
Marketing Kits
Our specially designed ILA Marketing Kits provide you with the opportunity to integrate your exhibit, company, message, and yourself into an appealing design to maximize your visibility and effectively announce your participation. Templates cover all segment areas including: Aviation, Space, Defence, and Talent Hub.
On-Site Services
Exhibitor Service
The Exhibitor Service is located at Entrance East from 01.06. – 14.06.2026 (service hours 8:00 – 18:00).
Press Center
The press center is located at Chalet East row.
Contact: ila-presse@messe-berlin.de
Further information: www.ila-berlin.de/en/press
Wardrobe & Luggage Storage
Wardrobe service is available at a fee inside the fairground (Hall B) and outside the fairground at East Entrance and West Entrance.
Lost & Found
Lost & Found is located at East Entrance.
Phone: +49 30 3038 86409
Emergency Services
First Aid / Red Cross (DRK)
Multiple stations throughout the ILA grounds.
Emergency Call: Via the ILA Safety / Security Center +49 030 3038 86411 / +49 (0)30-3038-86412
Medical Center
Located near East Entrance.
Via the ILA Security Center: +49 030 3038 86411 / +49 (0)30-3038-86412
Police Station
Located in the outdoor area at the Defence Park.
Phone: +49 30-3038 86410
Fire Station
Fire Station ILA Berlin grounds.
Via the ILA Safety / Security Center: +49 030 3038 86411 / +49 (0)30-3038-86412
Welcome to your central resource for ILA Berlin 2026. This guide covers everything you need to know – from key dates and deadlines to logistics, registration, and on-site services. Bookmark this page and check back regularly for updates.
Service Manual Version: 13 February 2026 | Download full PDF
01 // GENERAL INFORMATION
Show Dates
10 – 14 June 2026 — ILA Berlin 2026
10 – 12 June 2026 — Supplier Hall A Opening Days
12 – 14 June 2026 — Talent Hub
Further information, technical regulations and guidelines are available in the Documents Database of the Exhibitor Zone.
Opening Hours — Exhibitors
10 June 2026 | 08:00 – 19:00 |
11 June 2026 | 08:00 – 19:00 |
12 June 2026 | 08:00 – 19:00 |
13 June 2026 | 08:00 – 19:00 |
14 June 2026 | 08:00 – 19:00 |
Opening Hours — Visitors
Trade Visitors | |
|---|---|
10 June 2026 | 10:00 – 18:00 |
11 June 2026 | 10:00 – 18:00 |
12 June 2026 | 10:00 – 18:00 |
Public Visitors | |
13 June 2026 | 10:00 – 18:00 |
14 June 2026 | 10:00 – 18:00 |
After Show & Exhibitor Party: To be announced.
Set-Up & Dismantling
General Set-Up Hours
02 – 08 June 2026 | 07:00 – 22:00 |
09 June 2026 | 07:00 – 16:00 |
Advanced set-up must be booked early via the Webshop . Additional costs apply, and approval by the technical department is required.
Construction and design must be completed by 16:00 on 09 June 2026 .
Dismantling Hours
12 June 2026 | 18:30 – 19:30 — Supplier Hall A only: soft dismantling (hand carry, small boxes). Car/van access up to 6m, deposit required. |
14 June 2026 | 18:00 – 22:00 — Van access max. 6m from 19:30 |
15 – 18 June 2026 | 07:00 – 22:00 — Truck access from 11:00 |
18 June 2026 | 18:00 — Deadline dismantling chalet structures |
Dismantling before the scheduled times is not permitted and may result in a fine.
Setup & Dismantling — Static Display Area
There will be no separate timetable for the Static Display Area. Set-up, dismantling and the positioning of aircraft will be coordinated individually, depending on location, stand size, construction type and exhibits.
Construction and design must be completed by 16:00 on 09 June 2026. Dismantling can begin at 18:00 on 14 June 2026 at the earliest.
Setup & Dismantling — Defence Park
Special setup and dismantling regulations apply to the Defence Park area. Setup on the main road (between Hall D and Defence Park) is only allowed one day before the show begins. Dismantling must start on 14 June 2026 at the earliest and be completed by midnight.
02 // SERVICES & CONTACTS
Webshop
Through the integrated Webshop, you can conveniently book all the services and facilities required for a strong on-site presence. Choose from a wide range of offerings, including stand decoration, technical installations, water connections, access and parking permits – all in one place.
Simply select your stand area and place your bookings. If required, you can also authorize additional users to manage service orders for your stand. You can access the Webshop using the same login credentials as for your initial stand registration.
Exhibitor Zone
The Exhibitor Zone is your central platform for a successful participation at ILA Berlin. It brings together all key functions in one place, allowing you to efficiently manage your stand registration, co-exhibitor registration, and placement offers. The portal provides access to a comprehensive Documents Database with all essential information for smooth preparation.
ILA Show Guide
On ILA Show Guide (formerly ILA Digital), exhibitors and trade visitors can find all exhibitors, product and program information quickly and conveniently. As an exhibitor, maximize the impact of your media package to enhance your visibility at the trade fair.
To edit your exhibitor entry, you will receive an email with further information and a link to the platform. You are completely flexible in filling your profile and can make changes at any time.
ILA Connect & Meet
The B2B matchmaking program ILA Connect & Meet brings together exhibitors and visitors from numerous European countries and around the world during the show. This is a unique opportunity to establish new business contacts, partnerships, and deals.
The meetings can be arranged online and held in Supplier Hall A in the dedicated matchmaking area ILA Connect & Meet or at your stand. Arrange your meetings without additional cost.
Service Contacts
Service | Contact |
|---|---|
Sales & Exhibition | |
ILA Berlin Sales & Exhibition Team | Mr. Gino Thiel |
BDLI – German Aerospace Industries Association | Blerina Buzhala |
Stand Construction & Services | |
Capital Services GmbH | Mr. Marcus Köster |
Capital Services GmbH | Ms. Catarina Kloss |
Catering | |
Capital Catering GmbH | Mr. Mutlu Turac — Tel: +49 30 3038 2993 |
Logistics | |
DSV – Exclusive Logistics Agent | Tel: +49 30 301 2995 420 |
Technical & Operations | |
Technical Event Management | Mr. Steffen Tjarks / Mr. Kristian Kühn |
Exhibitor Services | Tel: +49 30 3038 1400 |
ILA Show Guide & Digital Advertising | Ms. Aurelie Merlot |
Ticketing Support | |
03 // DEADLINES AT A GLANCE
Schedule and deadlines are correct at time of going to press. Please check the Exhibitor Zone online for any updates.
Deadline | Action | Details | Link / Contact |
|---|---|---|---|
February | |||
20 Feb | Submission of chalet construction plans | Please submit plans/drawings for changes or modifications to chalet module construction and basic equipment. | |
March | |||
01 Mar | Update company profile at ILA Show Guide | Ensure best presentation within the ILA Show Guide (App and Web). Update your profile with entries for exhibitors/co-exhibitors. | |
31 Mar | Register for the ILA Talent Hub | The Talent Hub is where companies meet new talents via Talent Slams and Talent Tours. An efficient way to find and connect with candidates directly. | |
April | |||
01 Apr | ILA Connect & Meet — Scheduling opens | From this date, pre-schedule meetings with trade visitors or other companies. You can register before this date already. | |
01 Apr | First Late Fee Deadline — Exhibitor Services | 25% late fee applies to all services. | |
16 Apr | Stand construction plans for official approval | All exhibitors must submit a construction plan for approval at least six weeks before construction begins. | |
16 Apr | Defence Park exhibitors — detailed build-up coordination | All Defence Park exhibitors must coordinate logistics with the ILA Berlin team: submit a clear and scaled stand design, details of exhibited aircraft or larger exhibition products (model, dimensions, weight, and planned flight-in or delivery), as well as the intended setup and dismantling schedule. | |
Other | |||
TBA | Online Exhibitor Briefing | This meeting provides exhibitors with an overview of the latest guidelines and final preparations for ILA Berlin 2026. | By invitation |
May | |||
01 May | Second Late Fee Deadline — Exhibitor Services | 50% late fee applies to all services. | |
01 May | Registration — Advanced Set-up | Advanced set-up must be requested, ordered and confirmed in advance. Available dates may differ between areas and require re-confirmation. | |
13 May | Submission War Weapons Control Act (KWKG) | Each main exhibitor and co-exhibitor must complete the "Military Weapons Statement", even if no war weapons are exhibited. | |
15 May | Meeting Room Booking | Request and book meeting rooms via the Documents Database. Allocations are first come, first served. Catering provided exclusively by Capital Catering. | |
15 May | Deadline Static or Flying Display — Registration of Aircraft | All aircraft must be registered in advance. | |
15 May | Order Deadline — Ground Handling Services | All ground handling services must be requested and requirements submitted by this date. | |
28 May | Services Order Deadline | Order all additional services for your presence through the Webshop. Provision for late orders cannot be guaranteed. | |
31 May | Register for ILA Connect & Meet | Register early to maximize the quality and number of relevant contacts prior to the show. | |
By availability | Registration and Clients Invitation Deadline | All tickets are subject to availability. No reserved exhibitor ticket contingents. Exhibitors are advised to secure tickets as early as possible. | |
04 // REGISTRATION
Ticketing & Registration
Exhibitor Badges — Included & Additional
Complimentary exhibitor badges depend on stand size: up to 20 sqm = 3 badges; +1 badge per additional 10 sqm (double-deck excluded). Voucher codes are sent automatically by email.
Additional badges can be booked via the Webshop . After booking, voucher codes are sent by email and can be redeemed in the ticket shop .
Important: Every voucher code will be charged regardless of redemption. Resale is prohibited. Refunds are excluded. Badges are personalised and non-transferable.
Client Invitations
Each corporate exhibitor must ensure invited guests are properly registered. ILA Berlin provides special voucher codes on request – charged only upon redemption and included in the final invoice.
Voucher codes are subject to availability. No reserved contingents. Trade visitor tickets (10, 11 or 12 June) and public visitor tickets (13 or 14 June) are sold on a day-to-day availability basis.
All voucher requests via the Webshop .
Build-Up & Dismantling Access
Build-up and dismantling badges grant access exclusively during official hours. No badges by post. Each exhibitor/contractor must order badges individually (free of charge) at the Webshop .
Online registration is mandatory – there are no registration counters at venue entrances. Without a valid badge, access will not be granted.
Main Account & Co-Buyers
The main account holder orders services on its own invoice and can authorize co-buyers who receive their own login credentials and place orders on behalf of the main account.
Companies with multiple independent entities need separate main accounts per entity. Enter a PO number during ordering for internal allocation.
Trade Visitor Tickets
For ILA Berlin 2026, only one-day trade visitor tickets will be available. Multiple-day trade visitor tickets are no longer offered.
Third Party Security
Security personnel appointed by the exhibitor must coordinate with ILA security management before commencing duties. Security badges can be ordered via the Webshop .
General Registration
The registration platform for general (non-exhibitor related) registrations: www.ila-berlin.de/en/tickets
Visa Information
The latest visa application rules: www.auswaertiges-amt.de/en/visa-service
In July 2013, a decree was issued by the German Ministry of Foreign Affairs stating that an invitation letter by the trade show organiser is, as a rule, no longer needed when applying for a visa to attend a trade show in Germany. All Visa Centers as well as German Embassies and Consulates were informed about this decree. An overview of visa fees is available at www.auma.de/en .
If an embassy insists on a letter of invitation, please contact the official Messe Berlin representatives of your country: www.messe-berlin.de/en/company/messe-berlin-worldwide
Persons requiring a visa to enter Germany should submit their applications in good time. A visa application is possible up to three months before entry.
Ticket Support: tickets@messe-berlin.de
Co-Exhibitor Registration
Co-exhibitor invitations can only be issued after the main exhibitor has completed stand registration. Two options:
1. During booth registration, select the co-exhibitor option in the booking details.
2. After registration, access booking details via "Edit" and select "Add Co-Exhibitor" – then send an invitation by email or enter information directly.
VIP Pioneer Pass NEW |
Elevate your attendance at ILA Berlin 2026. Tickets are subject to availability and include: |
// Premium networking, maximum comfort & privileged access on all three trade visitor days | // Access to all three trade visitor days with just one pass |
// Early show entry from 9:30 a.m. (instead of 10:00 a.m.) | // Access to the Pioneers Lounge – exclusive VIP lounge with complimentary snacks & drinks |
// On-site VIP shuttle service across the show grounds | // Admission to the official ILA evening event |
// Access to the spotters' stand with unobstructed view of the flying display | // Complimentary parking at the venue (P2) |
// Complimentary cloakroom service | // 10% discount in the ILA merchandise shop |
// Exclusive ILA goodie bag | // Dedicated VIP contact person |
05 // LOGISTICS
Delivery & Access
Delivery Address
Berlin ExpoCenter Airport
Messestraße 1
12529 Schönefeld
Germany
Important: The on-site exhibition team will not accept deliveries. Ensure a stand team member is present. Courier vehicle access requires a VisiFair booking. Official parcel services (DHL, UPS, GLS, DPD, Hermes, etc.) may deliver during build-up without prior registration.
Shipping Address (for consignments)
Please include:
Exhibitor company name, on-site contact, telephone number
ILA Berlin 2026 – Hall & Stand Number
Berlin ExpoCenter Airport
Messestraße 1
12529 Schönefeld, Germany
Logistics Agent — DSV
DSV is the official logistics contractor providing handling, storage and customs clearance. Shipping manual and handling tariff available in the Webshop and Documents Database .
Website: dbschenker.de/ila-berlin | Phone: +49 30 3012999-420
Custom Clearance from Non-EU Countries
Non-EU exhibitors must ensure timely customs clearance at least 14 days prior to the exhibition. Required documents include: commercial or pro forma invoice, proof of freight costs, packing list, price lists (if applicable), and additional accompanying documents.
Contact: DSV — fairs.berlin@dbschenker.com — +49 30 3012995-420
Set-Up
The official schedule can be found in Section 01 – General Information . Follow the guidelines in the Traffic Guide (below). A vehicle access permit must be ordered in advance.
Delivery, Access & Parking
VisiFair — Vehicle Access (Build-Up & Dismantling)
VisiFair is the official access management system for vehicles. It enables scheduled booking of loading zones and guides transports to the site "just in time". Additional costs apply.
Create your account: visifair-bookings.messe-berlin.de
Available from 21 April 2026 .
Vehicle Access During Show Days
During show days, deliveries are not managed through VisiFair. A LogPoint at the parking lot allows access with a cash deposit of €200. Refund if fairground is left within 1 hour.
VIP Vehicle Access: Available for exhibitors only, limited quantity. Access permits via Webshop .
Exhibitor Parking Area P2 (West Entrance)
Dedicated parking lot at the west entrance. Free of charge during set-up (02 – 18 June), except show dates (10 – 14 June) when a valid parking permit is required. All vehicles must leave P2 by the evening of 9 June 2026.
Chalet Owner Parking
Each chalet unit includes two parking spaces with access authorization. Additional spaces available in limited numbers via the Webshop .
Traffic Guide
The full Traffic Guide can be downloaded in the Documents Database .
↔ Scroll horizontally to see the full table
🚚 | Construction | Fair runtime | Dismantling | ||||
|---|---|---|---|---|---|---|---|
02.06. – 08.06.2026 | 09.06.2026 | 10. – 13.06.2026 | 14.06.2026 | 14.06.2026 | 15.06.2026 | 16.06. – 18.06.2026 | |
07:00 a.m. – 10:00 p.m. | 07:00 a.m. – 04:00 p.m. | 07:30 p.m. – 10:00 p.m. | 11:00 a.m. – 10:00 p.m. | 07:00 a.m. – 10:00 p.m. | |||
Cars / vanstotal lengthbis 6m | loading zone booking onlymax. 1 hour | Delivery with deposit07:00 a.m. – 09:00 a.m.06:30 p.m. – 07:30 p.m.max. 1 hour | Delivery with deposit07:00 a.m. – 09:00 a.m.max. 1 hour | loading zone booking onlymax. 1 hour | |||
Truckstotal length6m – 12m | loading zonebooking onlymax. 2 hours | Entry until 02:00 p.m.loading zone booking onlymax. 2 hours | NO ENTRY | loading zone booking onlymax. 2 hours | |||
Truckstotal length> 12m | loading zonebooking onlymax. 3 hours | NO ENTRY | loading zone booking onlymax. 3 hours | ||||
Static Display Area (SDA) | Due to the intense and active aircraft traffic expected during this period, access to the relevant areas will only be permitted from 6 June 2026 onwards after prior, thorough and careful consultation with the relevant flight operations and safety departments. | ||||||
Loading zone booking | Entry during setup and dismantling is only possible with a booking of a loading zone.You will receive information regarding access after booking the loading zone. | ||||||
Booking portal | From 21.04.2026 at: https://visifair-bookings.messe-berlin.de | For technical issues: VisiFair hotline +49 30 3038 4334 (Mon. – Fri. 09:00 a.m. – 05:00 p.m.) | ||||||
LogPoint | The LogPoint is located at the P-Exhibitor (P2) , access via Messestraße 1, 12529 Schönefeld.If no booking has been made yet or a rebooking is required, please contact LogPoint. | ||||||
Deposit | The deposit is €200.00 per vehicle and must be paid in cash. It is forfeited if the vehicle is left after the check-out time. | ||||||
Freight forwarding partner | Schenker Deutschland AG | Tel.: +49 30 301 2995 420 | fairs.berlin@dbschenker.comAccording to the Technical Guidelines of Messe Berlin, the use of cranes and forklifts is reserved for contracted freight forwarders/contracted companies of Messe Berlin.Please note that empty container deliveries to the exhibition stand can only take place two hours after the official end of the event at the earliest. | ||||||
Notes | Unauthorised parked vehicles/loading units (on the exhibition grounds) will be moved at the expense and risk of the owner. Decorative dismantling of Hall A-Supplier on 12.06.2026 from 06:30 p.m. to 07:30 p.m. Entry in accordance with the deposit regulations for cars, vans and truck up to 12m total length.P-Aussteller (P2) car park is available free of charge for cars during set-up and dismantling and for a fee during the event. | ||||||
Subject to change · Source: ILA Berlin Traffic Guide, 21.10.2025
The complete Traffic Guide is available as PDF download in the Documents Database .
Travel information: www.ila-berlin.com/en/travel-information
How to Get There
Find all travel information online: www.ila-berlin.com/en/travel-information
06 // EXHIBITION
Stand Construction
The rental fee covers floor space only. All superstructures (carpet, partition walls, etc.) must be ordered separately. Stand design should remain open and transparent – aisles must be kept free, and open sides must remain accessible. Dividing walls on open sides must not exceed 1.50 m height.
Clearance & Construction Plans
Submit a construction plan to messetechnik@messe-berlin.de at least six weeks before construction begins. Special constructions (multi-story, mobile stands, grandstands, show trucks) require static calculations.
Construction Heights
Minimum clear height: 2.50 m. Maximum permitted height in all halls: 6.0 m. Construction-free zones: max. 3.0 m height, max. 6.0 m length/width.
Special Conditions — Hall D
Hall D has a tent structure. Permitted construction height varies by area and must be clarified in advance. Suspensions are not possible. Maximum floor load: 500 kg/sqm. Heavy installations require prior approval.
Back Wall & Neighbouring Stands
Surfaces facing a neighbouring stand must be neutral (white), clean, and free from cables, text, or graphics. All walls must be clearly separated from those of neighbouring exhibitors.
Corporate Name & Booth Number
All booths must clearly display the exhibitor's corporate name as well as the allocated stand number. This ensures easy orientation for visitors and compliance with the exhibition layout.
Furniture, AV Equipment & Electricity
Furniture, booth construction, and electrical connections are not included in the rental fee. All services available via the Webshop .
All utility connections (electricity, water, compressed air, internet, telecom) must be ordered exclusively via Messe Berlin. Private generators, gas cylinders, or fuel-powered equipment are prohibited.
Liability & Insurance
Exhibitors are liable for any damage to halls, outdoor areas, or facilities during setup, use, or dismantling. Sufficient liability insurance is required for the event duration.
Cleaning, Waste Disposal & Damage Prevention
Exhibitors must keep stands clean. Daily cleaning bookable via the Webshop . Protective floor coverings are mandatory during setup/dismantling.
Safety & Security
All stands must be staffed and accessible during opening hours. Fairground closed 22:00 – 06:00; organiser provides general security but does not assume liability for theft or damage. Emergency exits, hydrants, and fire extinguishers must remain accessible at all times.
Wi-Fi
Free Wi-Fi is available throughout the ILA grounds (except Static Display Area). Shared Wi-Fi may be limited during peak hours. For presentations, order a dedicated connection via the Webshop .
Catering During Set-Up & Dismantling
Set-Up: Catering trailer available from Friday 05 June 2026, 9:00 – 18:00.
Dismantling: Trailer available 15 June 2026, 9:00 – 16:00.
07 // OUTDOOR AREA & CHALETS
Chalet Specifications
Single-story aluminum structure with barrel roofs covered by white light-tight canvas. Each module: 10 m × 10 m = 100 sqm . Modules can be combined into larger structures. Each unit includes a terrace with flight line view.
Extensions (max. 2.50 m width) permitted in front of each module, subject to approval. All temporary structures require pre-approval, a stability certificate, and fire-safe materials (DIN 4102-B1). Maximum permitted height is 15 m.
Dismantling: Chalet structures will be dismantled starting 18 June 2026 at 18:00. Owners must dismantle interiors and superstructures by this date.
Ground Conditions
Exhibitors must check ground conditions on their allocated space. Certain areas consist of sandy soil and may require additional ground support. A professional ground inspection is recommended.
Detailed soil information: messetechnik@messe-berlin.de
Important: Drilling or anchoring into the ground is not permitted. All constructions must be secured with adequate ballast.
Chalet Equipment & Services
Furniture, booth construction, electrical connections, and technical equipment are not included in the rental fee and must be ordered separately through Capital Services GmbH.
Chalet Support: Ms. Catarina Kloss — Tel: +49 30 3038 5931
Catarina.Kloss@mb-capital-services.de
Utilities, Safety & Security
Electricity, water, internet, and ground support can be ordered via Capital Services GmbH. Private generators, fuel storage, or gas cylinders are strictly prohibited.
Chalets must be staffed during opening hours. Fairground closed 22:00 – 06:00. Exhibitors with valuable equipment should arrange private night watch services.
08 // FLYING & STATIC DISPLAY
Registration
Flight demonstrations and static aircraft presentations require prior registration, application, approval, and valid insurance coverage. Every aircraft must be registered with Messe Berlin in advance with valid documentation (certificate of airworthiness, registration, and insurance).
Insurance must comply with EU Regulation 785/2004 and German aviation law. All operations are subject to BER Airport regulations and the Show Flight Operations Director.
Aircraft Participation Checklist
// Aircraft Registration via Messe Berlin — Deadline: 1 month prior to the show |
// Civil or military aircraft classification |
// Static Display or Flying Display — If Flying Display: early coordination with MCS required via info@mcs-berlin.net |
// Order Ground Support Equipment (GSE) and Barriers via Webshop — Deadline: 1 month prior |
// Acknowledgement of Flight Operations Instructions (FOI) — Distribution scheduled for March |
// Allocation of ILA Aircraft Identification Numbers |
// Entry of assigned ILA number in Field 18 of the flight plan |
// On-site contact by MCS Ground Crew after aircraft arrival |
// Assessment and reconciliation of services; documentation of actual usage |
// Invoicing by Messe Berlin |
Constructions on the Static Display
Temporary constructions such as chalets, tents, and pavilions are permitted within the Static Display area, provided they are approved in advance by Messe Berlin and comply with all applicable safety and building regulations.
Aircraft Movements
All aircraft movements on the ground (e.g. towing) may only be carried out by authorized personnel and under the supervision of Messe Berlin. The use of aircraft engines in the Static Display area is strictly prohibited.
Refuelling & Safety Restrictions
Refueling or fuel storage on the Static Display area is not permitted. The exhibition of dangerous goods, weapons, explosives, or hazardous substances is prohibited. Adequate barriers must be installed around each aircraft.
Cleaning & Maintenance
Only basic interior cleaning of aircraft is permitted on site. Repairs or technical maintenance are not allowed in the Static Display area.
Additional Services: Ground support, mobile air-conditioning, ground power connections, and information displays are available through the Webshop . Always include your purchase order number in communications.
Static Display Access: Entry onto the Static Display Area is permitted only after registration and clearance by the security control center.
09 // ADDITIONAL INFORMATION
Partnerships & On-Site Brandings
Explore our Partnership Brochure for collaboration opportunities. On-site visibility options include XXL Hall Banners, Giant LED Wall Ads, and more.
Download the brochure from the Documents Database .
Political Delegations
Official delegations are invited and facilitated by the BDLI. Stand visits are decided by each delegation head based on ILA Show Guide information.
Contact: Blerina Buzhala — buzhala@bdli.de
Trade Delegations
Exclusive guided tours for trade delegation groups on every B2B show day, including static/flying displays and exhibition highlights.
Contact: Ms. Luna Ernst — luna.ernst@messe-berlin.de
ILA Berlin Event Calendar
You can access the ILA Events Calendar and sort it according to your interests. If you are an exhibitor and/or planning your own events that should be included in the event calendar, please contact Ms. Claudia Stiehler ( stiehler@bdli.de ).
ILA Show Guide
Your digital presence is defined in the booked Media Package (included in stand registration). Edit your exhibitor entry after receiving the email with login details. Changes can be made at any time.
ILA Connect & Meet
B2B matchmaking from 10 – 12 June, in partnership with EEN. Meetings at Supplier Hall A or at your stand.
Official Catering — Capital Catering
40+ years of gastronomic experience at congresses and trade fairs. Catering services can be ordered online via the Webshop .
Third Party Suppliers
Every exhibitor may bring their own third party supplier. Registration, booking of spaces or storage, and booking of additional services is required. Bookable areas (subject to availability) include spaces for catering containers, tents, trailers, etc. — via the Webshop .
Hygiene regulations for third party suppliers will be available in the Documents Database .
Golf Carts
Golf carts are available for hire via the Webshop only. The service includes loading station, instant repair service, basic insurance and the option for company branding. Number of available golf carts is strictly limited — all bookings subject to written confirmation.
Important: During public visitor days (Saturday and Sunday), golf carts are not permitted on the Static Display Area. It is not permitted to leave the fairground with golf carts.
Side Events & Stand Parties
Side Events: Every exhibitor and partner should inform the ILA Berlin Sales & Exhibition Team at exhibitor-ila@messe-berlin.com about any planned side events during ILA Berlin to avoid scheduling conflicts.
Stand Parties: Must be pre-ordered via the Webshop for approval. Stand parties are allowed until 22:00 only.
Meeting Rooms
Meeting rooms can be requested and booked using the order form available in the Documents Database . Room allocations are on a first come, first served basis until the official deadline. High-demand time slots are often reserved quickly.
Catering for meeting rooms exclusively by Capital Catering: projekte@capital-catering.de
Invoicing & Accounting
Exhibition space, chalet and aircraft registration bookings are done via the registration portal . After registration, you receive a stand allocation proposal which can be confirmed or refused within a given timeframe.
A down payment invoice is issued after final confirmation. Final invoices are issued shortly before or after the show. Please include your PO number on every order.
Travel & Accommodation
Remember to check your country's visa requirements and apply in due course if required. We recommend booking accommodation well in advance for preferred rates and availability.
Preferred rates: www.ila-berlin.com
Statement Concerning Military Weapons
All exhibitors are required to fill out and return the statement form. Exhibitors displaying goods subject to the German War Weapons Control Act (KrWaffKontrG) must list these separately under "Statement concerning Military Weapons" no later than 13 May 2026 and ensure compliance with Federal Republic of Germany regulations.
Military weapons may only be exhibited in unloaded, safe and secure condition and must be removed without delay after the event. Foreign exhibitors must immediately re-export military weapons from Germany, if necessary in consultation with German customs authorities.
The form is available in the Documents Database .
Media Package & Lead Scanning
The mandatory ILA Media Package includes marketing tools to enhance your visibility. It can be expanded with upgrades. Additional digital services available in the Online Advertising Shop.
The Lead Scanning App enables single-click visitor ticket scanning. Data is available immediately online. Order via the Online Advertising Shop.
Social Media
Promote your participation across all social media platforms. Official hashtag: #ILA26
Marketing content (sharepics, email footers, etc.) will be provided to exhibitors.
Press & Media — Aviation Week Partnership
Exclusive media partnership with Aviation Week Network — ILA Berlin's only official media partner for 2026. Joint Show Daily in print and digital.
Media Sales:
Andrea Rossi Prudente
Andrea.rossiprudente@aviationweek.co.uk
Editorial:
Robert Wall
Robert.wall@aviationweek.com
Marketing Kits
Our specially designed ILA Marketing Kits provide you with the opportunity to integrate your exhibit, company, message, and yourself into an appealing design to maximize your visibility and effectively announce your participation. Templates cover all segment areas including: Aviation, Space, Defence, and Talent Hub.
On-Site Services
Exhibitor Service
The Exhibitor Service is located at Entrance East from 01.06. – 14.06.2026 (service hours 8:00 – 18:00).
Press Center
The press center is located at Chalet East row.
Contact: ila-presse@messe-berlin.de
Further information: www.ila-berlin.de/en/press
Wardrobe & Luggage Storage
Wardrobe service is available at a fee inside the fairground (Hall B) and outside the fairground at East Entrance and West Entrance.
Lost & Found
Lost & Found is located at East Entrance.
Phone: +49 30 3038 86409
Emergency Services
First Aid / Red Cross (DRK) | Multiple stations throughout the ILA grounds. |
Medical Center | Located near East Entrance. |
Police Station | Located in the outdoor area at the Defence Park. |
Fire Station | Fire Station ILA Berlin grounds. |